Start your free monthFree month

Daily van walkaround checks for couriers and small fleets

Proof, not
paperwork.

Start every day with a 7-minute check on every van. Then run defects, garages, the rota and training from the same place, with every record kept.

Start your free monthSee how it works
The Yard on a laptop: today's checks, vans on the road, open defects and what needs you now
The Yard on a phone: what needs you this morning, with nudge and book-it-in buttons
On The Road: the driver's morning check, step 1 of 4
Why it matters

Why paper van check sheets don’t prove much.

They get skipped, lost, or filled in at the end of the week. You’re responsible for making sure every van is safe to drive, and when something goes wrong you need more than a tick on a sheet.

64%

of vans stopped by DVSA at the roadside had defects serious enough to be ordered off the road.

Source: DVSA figures, 2023 to 2024
Unlimited fine

and possibly prison, for using a van in a dangerous condition. Tyres alone can mean 3 points each.

Source: GOV.UK van walkaround guidance
One question

is what the insurer, the carrier or DVSA asks after anything goes wrong: can you prove the van was checked?

Roadproof keeps the records and the reminders. The decisions stay yours.
How it works · one morning

How it works: from the morning van check to everyone out.

The yard opens at 06:00 with 17 vans to get out. Here’s what Roadproof does before the first drop, and what you do: a few taps, wherever you are.

  1. First check in

    Tom does WK68 LUX in 7 minutes. All good, four photos, on the record.

    WK68 LUX · Tom HicksAll good
    06:05 to 06:12 · 14 of 14 · left 06:19

  2. A van leaves without a check

    You see it straight away and nudge Ryan from your phone. It’s on the record either way.

    Went out unchecked
    WK20 RVC · Ryan · nudged 06:32
    Nudged

  3. A tyre cut

    Danny spots a cut in the sidewall. You take the van off the road and WhatsApp the tyre place in two taps.

    NEW · 06:52
    Tyre cut: WK21 HXR
    Danny · “About two inches, you can see into it.” · 2 photos
    Take off the roadBook it in

  4. Marc asks for Saturday off

    Roadproof shows what approving would leave empty, and who’s free. Approve, put Jess on it, done.

    NEEDS A DRIVER · SAT 3 OCT
    FedEx 227
    Jess does Saturdays and knows the run, so she’s the best fit.
    Jess Opie · best fitNick Trebilcock

  5. Everyone’s out

    16 vans checked and gone, one off the road with a fix booked, and you haven’t made a single phone call you didn’t want to.

    16 of 17 outAll sorted
    WK21 HXR off the road · Bude Tyre & Auto, 13:30

07:45. Everyone’s out, and it’s all on the record.

What’s in it

Van checks, defects, garages and the rota. In one place.

No training days, no consultants. If your drivers can use WhatsApp, they can use Roadproof.

The check, done properly

Four timestamped photos and 14 items, in about 7 minutes.

The driver's check on a phone

Don’t drive it means off the road

One answer from the driver, and the van can’t go on a run until it’s fixed.

WK21 HXR
Off the road · Danny told 07:44

Garages, the way you book them

Call or WhatsApp, whichever they prefer, then send the job sheet.

WhatsAppCall

Who didn’t check, at a glance

Tap any day to see who went out without a check.

A rota without the spreadsheet

Gaps and holiday requests, with the best fit suggested.

DPD 312 · Wed 30 Sep
Tom · best fitDave

In their own language

Each driver picks theirs. The records come back to you in English.

EnglishPolskiRomânăand more

Accident or breakdown

Insurance and recovery details on the phone, even with no signal.

Accident or breakdown
Two sides, one record

The Yard for you. On The Road for your drivers.

The Yard
For owners and managers

Your whole fleet on one screen, at the desk or on your phone.

  • Today at a glance: what needs you, and one tap to sort it
  • Defects from reported to fixed, with photos
  • Services, MOTs, tax and warranty, checked with the DVLA every night
  • The rota: gaps, cover and holiday requests
  • Training briefings and licence checks
  • Audit packs for your carrier or insurer
The Yard's Today page on a laptop
The Yard's Today page on a phone
Audit ready

Audit tomorrow? Make the pack in two taps.

DPD auditFedEx auditInsurerEverything
  • Checks, defects, repairs, services, incidents, training and licence checks, in one PDF
  • A spreadsheet of every record, and a link to the photos
  • Home addresses and phone numbers left out unless you want them in
  • A “before you send it” check that flags anything an auditor might ask about
  • Share with a link that ends after 14 days
Making a DPD audit pack in the Yard, with a preview of the PDF
Pricing

Pricing: by the van, first month free.

Every plan has everything: the Yard, the driver app, unlimited drivers and packs. You just pick how many vans. See full pricing.

12
Your plan
Small Fleet
£55.99a month + VAT
Small Fleet covers 10 vans, plus 2 extra at £8 a month each. That’s £4.67 a van.
At 13 vans, Fleet works out cheaper, so we’d move you up.
Start your free month
Solo
YOURS
Just you
£4.99a month
incl. VAT
Starter
YOURS
Up to 5 vans
£21.99a month
+ VAT
Small Fleet
YOURS
Up to 10 vans
£39.99a month
+ VAT
Fleet
YOURS
Up to 20 vans
£59.99a month
+ VAT
Large Fleet
YOURS
Up to 50 vans
£129.99a month
+ VAT
Extra vans are £8 a month on any plan (£80 a year on yearly), and you’ll never pay more than the next plan up. Solo is the phone app only.51+ vans? Let’s talk

Try it free for a month.

Set it up in an afternoon and run your yard on it for a month. If it doesn’t earn its keep, walk away.

Start your free monthBook a demo
  1. 01
    Add your vans by reg
    We fill in the rest from the DVLA and DVSA: MOT, tax, mileage history.
  2. 02
    Invite your drivers
    They get the app and a link, and they’re in.
  3. 03
    First checks tomorrow
    By the morning you’ll see every van, checked or not.
Partners

Work with lots of subcontractors? Let’s partner.

If you run a courier network, onboard drivers, or insure fleets, Roadproof can come as part of what you already offer.

  • Offer Roadproof to your subcontractors as part of onboarding
  • A free month for everyone you bring on, and partner pricing after that
  • Each subcontractor stays in charge of their own records
Talk to us about partnering
Carriers and networks
Fewer vans off the road, and checks you can see are being done.
Onboarding and payroll firms
Add vehicle checks to what you already give subcontractors.
Insurers and brokers
Fleets with a record of daily checks, photos and fixes.
Built by someone who’s done the job
“I’ve worked at FedEx and DPD, and I’m in HGV transport now. Roadproof is what I wanted the yard to have: quick for drivers, clear for owners, and proof when you need it.”
Joe · founder, Roadproof · Cornwall
Guides

Straight answers on van checks and the rules.

Written from the yard, checked against GOV.UK and DVSA. Guidance, not legal advice.

All guides
Free checklist

Daily van walkaround checklist

All 14 checks and what to record, from GOV.UK. A printable A4 sheet is on the way. Or skip the paper and use the app.

See the 14 checks
Guide · 5 min read

Do vans need a daily walkaround check?

Yes. GOV.UK says you’re responsible for making sure your van is safe to drive, and to check it before every journey.

Read it
Guide · coming soon

What does DVSA check at the roadside?

Mechanical defects and overloading make up most of the prohibitions DVSA gives vans. Here’s what they look at.

Guide · coming soon

How long should you keep van check records?

What to keep, for how long, and how to find it again when the insurer or an auditor asks.

Questions

The things people ask first.

Something else? Ask us on hello@roadproof.co.uk.

Do vans need a daily walkaround check?

GOV.UK says you’re responsible for making sure your van is safe to drive, and to do a walkaround check before your journey. Businesses with an operator licence should record and report every defect, and record “nil” when there are none. Guidance only, not legal advice.

What does the Roadproof check cover?

Four photos (front, both sides, back) and 14 checks: lights, number plate, windscreen and wipers, mirrors, tyres and wheels, wheel nuts, bodywork and load area, load security, leaks, seatbelts, steering, brakes, horn and warning lights.

Do my drivers need a smartphone?

Yes, any recent iPhone or Android phone. The app is free for them to download.

Does it work without signal?

Yes. Checks, photos and the accident and breakdown details are saved on the phone, and send themselves when there’s signal again.

Where is my data kept?

On servers in the UK (London). Your records are yours, and you can export everything at any time.

Is Roadproof legal advice?

No. It keeps your records and reminds you what’s due. Anything like “this may need reporting” is guidance, and the decision is always yours.

What happens after the free month?

Your Direct Debit is set up when you sign up, and the first payment is taken when the month ends. We email you a few days before, so it never comes as a surprise. If it isn’t for you, cancel before then and pay nothing. There’s no contract.

Why do I pay on the website, not in the app?

App stores take a cut of in-app subscriptions. Paying by Direct Debit on the website keeps the price down.

Can my drivers use it in their own language?

Yes. The driver app is in English, Polski, Română and more, and each driver picks their own.